Real small businesses. Real numbers.
No Big Tech logos. No "what an enterprise did." These are the kinds of shops we actually run AI for — a 12-person translation agency, a boutique law firm, a property manager, an independent medical practice. Specific work, specific results.
How to read these. The Taika Translations case is a current TVP client — named with permission. The rest are anonymized snapshots of the small-business work we run, with industries and numbers kept real but identifying details changed.
Taika Translations — AI Across the Whole Shop
A 12-person translation agency serving federal, state, legal, and medical clients. We turned on AI across all four parts of the business — production, finance, sales, marketing. Contract awards went from $1M to $19M in two years. The owner stopped working weekends.
Margins up 15% on a 10-year baseline
AI pre-translation drafts, automatic glossary lookup, QA flagging, and smart project routing. Translators became editors. Average profit margin lifted 15% over the 10-year baseline — Taika now runs at roughly 60%, nearly 3× the industry average.
40 hours a week back in finance
Invoices generated from project completions, sent same-day. Late-payment chases handled by an AI helper. Monthly reconciliation, expense categorization, and reporting all running on autopilot. Finance team got 40 hours per week back.
$1M to $19M in contract awards — in two years
AI prospect research, personalized outreach, follow-up sequencing, and public-records pulls on every target contract. Pipeline now spans NASPO master agreements in five states (RI · CA · NM · ID · SD), LA City (all 4 categories), and a primary-vendor award at Idaho Dept. of Health & Welfare. Sales team saved 40 hours per week.
~45% response rate on outbound
Outbound campaigns running across 5+ states. 65+ active threads in any 15-day window, ~45% response rate, 6 meetings booked per sprint. Blog drafts, LinkedIn posts, newsletters, and SEO landing pages — drafted by AI, reviewed by a human, published on schedule.
Family & Immigration Practice — Intake & Document Workflow
A 6-person family-and-immigration firm drowning in client intake calls and paperwork. We set up an AI intake assistant, automated document drafting from templates, and put bookkeeping on autopilot. Paralegals stopped quitting.
Residential PM Co — Tenant Comms & Maintenance Triage
340-unit residential portfolio. Maintenance requests, tenant questions, and rent reminders were eating two full-time admins. We turned on a 24/7 AI tenant assistant, automated work-order routing, and replaced manual rent-chase emails. The phones went quiet.
Primary Care Clinic — Scheduling, Intake & Insurance
A two-physician primary-care clinic with a constantly ringing front desk. We deployed an AI scheduling and intake assistant, automated insurance verification, and added an AI helper that drafts post-visit notes from the doctor's dictation. The front desk got their lunch breaks back.
Residential HVAC Contractor — Quotes, Dispatch & Reviews
A family-owned HVAC shop where the owner was answering quote calls at 9pm. We set up an AI receptionist, automated quote follow-ups, and added a review-request helper that fires after every completed job. Booked jobs went up. Owner clocks out at 6.
Independent Accounting Firm — Client Workflows & Reconciliation
An 8-person firm serving 140 small-business clients. Reconciliations, document chasing, and onboarding new clients were swallowing the partners' time. We put AI reconciliation, an automated client-document chaser, and an AI onboarding assistant on every account. Capacity opened up without hiring.
Want results like these in your shop?
Book a free 30-minute call and we'll tell you straight which of these patterns fits your business — and what the numbers could look like for you.
Got a question? Drop us a line.
Quick note, no pressure. Goes straight to Margarita and the sales team — usually a same-day reply.