Auto repair · Done-for-you AI

AI for Auto Repair Shops. We run it. You run the jobs.

An independent shop lives on repeat customers and bay utilization, and both are administrative problems dressed up as mechanical ones. We run the estimate approvals, service reminders and scheduling follow-up.

Book a Free 30-Minute Call → See Plans from $297/mo

We do not answer phones and we do not provide an AI receptionist. Here is what those tools actually do.

Live in 14 days or the month is free

What we run for your auto repair shop:

$1M → $30M
Contract awards at Taika Translations in three years
14 days
First helper live, or the month is free
Month-to-month
No long-term contract, cancel with 30 days notice
Veteran-owned
Small business, Austin, Texas

Taika Translations is our sister company and the one client we name, with permission.

Where the money leaks

An independent shop lives on repeat customers and bay utilization, and both of those are administrative problems dressed up as mechanical ones.

The car in bay three is waiting on an estimate approval that went to a voicemail nobody checked.

Estimate approvals stall

And a stalled approval is a bay generating nothing.

Service reminders go out sporadically

Service reminders, the single highest-return marketing an independent shop has, go out sporadically or never.

Cancellations leave holes

Scheduling is done on a whiteboard, so a cancellation leaves a hole nobody fills.

Declined work is forgotten

Declined work is never revisited, even though the customer said “not this time” rather than “no”.

The difference between a shop at 60% bay utilization and one at 85% is rarely the technicians. It is whether the administrative loop around each vehicle closes on the same day.

A day, before and after

The same day, with the office work handled.

7:00 am
The estimate for the car in bay three is waiting on a voicemail nobody checked.
The approval request goes out the moment the estimate is ready, and a reminder follows if there is no answer.
Midday
A cancellation leaves a two-hour hole in the schedule.
The open slot is offered to customers waiting for an appointment.
5:00 pm
The customer who said “not this time” is never contacted again.
Declined work is revisited later, with a reminder tied to the service interval.
An illustrative day, not a customer result. The helpers that run it are listed below.
What We'd Run

The helpers that fit an auto repair shop.

Drawn from our catalogue of 69 AI helpers. These are the ones that earn their keep in this trade.

Sales

Proposal Generator

Creates custom proposals from templates. Auto-populates client data, pricing, ROI, and brand assets.

Replaces: Proposal manager · Typical payback: 1-3 mo

Operations

Preventive Maintenance Scheduler

Predicts equipment failures and schedules maintenance before breakdowns. Reduces downtime and costs.

Replaces: Maintenance manager · Typical payback: 3-6 mo

Operations

Schedule Optimizer

Creates optimal work schedules balancing labor costs, preferences, and demand forecasts.

Replaces: Scheduler/HR · Typical payback: 1-3 mo

Customer Service

Customer Support Tier 1

Handles routine inquiries, password resets, billing questions. Escalates complex issues to humans.

Replaces: Support representative · Typical payback: 1-3 mo

Finance

Accounts Receivable Manager

Tracks outstanding invoices, sends payment reminders, and follows up on overdue accounts.

Replaces: AR specialist · Typical payback: 1-3 mo

Marketing

Review Response Automation

Monitors reviews across Google, Trustpilot. Generates contextual, on-brand responses.

Replaces: Community manager · Typical payback: 1-3 mo

Browse all 69 AI helpers →

How it starts

Two weeks from signed agreement to live.

Week 1: we connect

We connect to the accounting, scheduling and email systems you already use and write down how you do things today.

Week 2: first helper live

The first helper goes live, usually quote follow-up or invoice chasing. Live in 14 days or the month is free.

Month 2 on: we add the rest

We wire in the next helpers one at a time and keep running all of them. Plans are flat monthly fees from $297/mo, month to month.

Jason Ehlinger Margarita Ehlinger

Veteran-owned and run from Austin by Jason and Margarita Ehlinger. Meet them →

This is probably not a fit if…

You want software you control. Plenty of good auto repair shop platforms exist and some owners genuinely enjoy running them. If that is you, buy one. You will be happier and it will cost less.

Your process only exists in your head. We can document it as part of onboarding, but if nothing is written down and nothing is consistent, automation will faithfully reproduce the inconsistency.

You are looking for someone to answer the phone. That is a live answering service, and it is a real thing to buy, just not from us.

If none of those apply, book a free 30-minute call, or run the numbers yourself first with our back-office ROI calculator.

Frequently Asked Questions

AI for Auto Repair Shops: quick answers

Can AI actually help an auto repair shop?

For the office work, yes. That is where most small auto repair shops lose money, not on the trade work itself. Quote and estimate follow-up, invoice chasing, scheduling coordination, reminders and review responses are repetitive, rule-based tasks that run reliably once they are set up properly. The trade work still needs your crew. The paperwork around it does not.

Can AI send service reminders for an auto repair shop?

Yes. Service reminders are a schedule tied to the last visit and the service interval. We set them up in the shop software you already use and run them, so every customer gets a reminder on time.

Can AI chase estimate approvals for an auto repair shop?

It can send the approval request when the estimate is ready and follow up if there is no answer. The decision stays with the customer; the chase stops depending on someone checking voicemail.

Do I have to learn new software?

No. That is the difference between what we do and buying a tool. We connect to the systems you already use, configure the automation, run it, and stay responsible for it when something breaks. You do not administer it, and there is no dashboard you are expected to check.

Does TVP answer my phones?

No. We do not provide phone answering or an AI receptionist, and we would rather say that plainly than let you assume otherwise. What we handle is everything that happens around the call: the follow-up, the quote, the invoice, the reminder and the review reply.

What does this cost for an auto repair shop?

Plans start at $297/mo for the AI Admin Assistant, $697/mo for the AI Office Manager and $1,497/mo for the full AI Back Office. Flat monthly fee, month to month, no long-term contract. Which tier fits depends on how many of these loops you want running, not on the size of your fleet.

Want the office work to stop waiting on you?

Book a free 30-minute call. Tell us where your office work leaks time, and we will tell you honestly which parts are worth automating and which are not.

Book My Free Call → Call 865-258-7903

Or email sales@tvpteam.com — usually a same-day reply.

Email Us

Got a question? Drop us a line.

Quick note, no pressure. Goes straight to Margarita and the sales team — usually a same-day reply.

Or write us directly: margarita.ehlinger@tvpteam.com · sales@tvpteam.com